SHIPPING PROMOTIONAL MATERIAL TO THE CONGRESS

If you wish to ship your promotional material for the Congress, either by postal mail or international Courier, you can send it to Vista Convention Services South (VISTA)’s warehouse.
Service costs:
  • SHIPMENTS OF 51 LBS (approx. 23.13 kg) ONWARDS:
  • USD 115.00* per 100 lbs (approx. 45.35 kg) - 200 lbs min. (approx. 90.72 kg)
  • SHIPMENTS OF LESS THAN 50 LBS (approx. 22.70 kg):
  • USD 48.55* first package
    USD 36.40* each additional package
*Final costs, taxes do not apply.
The service includes:
  • Reception of packages at VISTA's warehouse.
  • Storing packages in advance until the event’s date.
  • Delivery of the packages to the corresponding booth (or to the Congress’ Organizers if they are for the Bag Inserts).
  • Storage of empty boxes during the Congress, which will be returned to the exhibitor once the event is finished. If applicable, VISTA will assist the exhibitor during the Congress to ship the remaining materials back to their place of origin.
The service DOES NOT include: Labor and/or equipment for uncrating, unskidding, assembling, position, leveling, dismantling, recrating and reskidding machinery and/or equipment for exhibitors. Additional labor to accomplish these tasks may be ordered directly to VISTA, at an additional cost. Scheduling any carrier for pick up or delivery of your materials is not included in the service either.
Instructions to request the service:
  • 1) Download the “XVIII LATIN AMERICAN PORTS CONGRESS 2019 - Shipping Forms” PDF file and fill out the forms “ORDER RECAP” (page 4) and “Shipping and Material Handling Recap” (page 8), where the selected payment method (credit card, wire transfer or check) and the cost of the service must be indicated, depending on the weight of the packages.
    Please notice the service charges that apply to each payment method (page 6) and that in all cases, it is necessary to include a credit card as a guarantee.
  • 2) Send both complete forms to Krystina Orwig at This email address is being protected from spambots. You need JavaScript enabled to view it. CC This email address is being protected from spambots. You need JavaScript enabled to view it., indicating to which company the shipment belongs.

IMPORTANT NOTICE:

SHIPMENTS WILL BE ACCEPTED FROM OCTOBER 21st TO NOVEMBER 8th, 2019.
For any shipment received after that deadline or at special times (before 8:00 AM or after 3:30 PM), a 25% surcharge will apply in addition to the above rates for urgent packages handling.
No shipments will be accepted after November 15th, 2019.
Indications to ship your packages:
ALL ADVANCE SHIPMENTS TO THE WAREHOUSE SHOULD BE ADDRESSED/LABELED AS FOLLOWS:
TO: LATIN AMERICAN CONGRESS OF PORTS
(Exhibiting Company’s Name & Booth Number)
C/O VISTA CONVENTION SERVICES SOUTH
7045 NW 26th AVENUE
MIAMI, FL 33147
** PLEASE INDICATE IN THE LABEL IF THE PACKAGE IS FOR A BOOTH OR A BAG INSERT.
Other important indications:
  • We recommend shipping materials for 400 attendees.
  • Please prepay all shipping charges. VISTA cannot accept or be responsible for collect shipments. All shipments must be accompanied by a Bill-of-Lading. Shipments received without receipts, freight bills or specified unit counts (UPS, Federal Express, personal vehicles, etc.) will be delivered to the exhibitor’s booth without guarantee of piece count or condition. Shipments without certified weight documents will be estimated by VISTA. This estimate will be binding on both parties and no adjustments will be made after the show closes.
  • Do not ship uncrated materials to the warehouse.
  • All material handling rates are roundtrip and are based on incoming weights only.
  • Advance warehouse receiving hours are Monday through Friday, 8:00AM to 3:30PM.
  • Warehouse shipments will not be received on weekends or holidays.
  • To trace your shipment, please contact VISTA’s Customer Service Department at +1 (305) 673-1123.
  • For further information on shipping, applicable costs, invoicing and to request any additional assistance, please contact:
Krystina Orwig
Senior Sales Executive
VISTA CONVENTION SERVICES SOUTH This email address is being protected from spambots. You need JavaScript enabled to view it.
Ph: +1 (305) 673- 1123 Ext. 35
  • In case you needed Customs Brokers assistance or service, you can contact:
Louis M. Kerpan Jr.
Rock-It Cargo USA LLC
5343 W. Imperial Highway, Suite 900, Los Angeles, CA, 90045
Ph: +1 (310) 216 6227 / Móvil: +1 (714) 333 7632
Skype: louk.rockit
E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Web: http://www.rockitcargo.com

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